Class 4.7 - Authority, committee and panel meetings

A list of Authority meeting dates from July 2000, with links to the agendas and reports for each meeting. A decision sheet is published shortly after the meeting has taken place.

4.7.1 Authority agendas, minutes, reports and decisions 

Description:
Copies of the minutes from meetings (excluding any confidential or exempt information – see below) are published when they have been agreed by the Authority at their next meeting. A composite list of Authority reports with searches by title and subject can be conducted here. Please see the note below about confidential and exempt reports. Background papers are also available (by inspection only) for four years after the meeting concerned; follow the procedure described in Summary of rights to attend meetings.

Availability:
Website - www.london-fire.gov.uk/reports 
or
inspection at Hampton House offices 
(see contact details)

Cost:
Free

Notes:
Some of the information considered at Authority meetings is confidential or exempt under the provisions of the Local Government (Access to Information) Act 1985. Such information is not included in the publication scheme. Meetings are structured so that any confidential or exempt reports are considered in the second part of the meeting. For further information on the right to attend Authority meetings (including an explanation about confidential and exempt information) please refer to the class heading Summary of rights to attend meetings. For a copy of the Local Government (Access to Information) Act 1985 please refer to Her Majesty’s Stationery Office's website http://www.hmso.gov.uk/
 
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4.7.2 Committee agendas, minutes, reports and decisions
 
Description:
A list of committee meeting dates (from July 2000), together with the agendas and reports for each meeting. A decision sheet (also included) is published shortly after the meeting has taken place. Copies of the minutes (excluding any confidential or exempt information – see below) are published when they have been agreed by the Committee at their next meeting. Background papers are also available (by inspection only) for four years after the meeting concerned; follow the procedure described in Summary of rights to attend meetings.

Availability:
Website - www.london-fire.gov.uk/reports 
or
inspection at Hampton House offices
(see contact details)

Cost:
Free

Notes:
Some of the information considered at Authority meetings is confidential or exempt under the provisions of the Local Government (Access to Information) Act 1985. Such information is not included in the publication scheme. Meetings are structured so that any confidential or exempt reports are considered in the second part of the meeting. For further information on the right to attend Authority meetings (including an explanation about confidential and exempt information) please refer to the class heading Summary of rights to attend meetings. For a copy of the Local Government Act 1985 please refer to Her Majesty’s Stationery Office's website http://www.hmso.gov.uk/
 
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4.7.3 Panel agendas, minutes and reports
 
Description:
A list of LFEPA non-executive panel meetings with links to the agendas, reports, progress reports and minutes for each meeting. Copies of the minutes from meetings, excluding any confidential or exempt information, are published when they have been agreed by the Panel at their next meeting. Copies of the panel agendas, minutes and reports are available from January 2003. Please see the note below about confidential reports.

Availability:
Website - www.london-fire.gov.uk/panels

Cost:
Free

Notes:
LFEPA currently has three panels: Human Resources & Equalities, Best Value and Finance & Procurement. Panel meetings are non-executive (no power to make executive decisions) which means that they do not take formal decisions. The Local Government (Access to Information) Act 1985 does not apply to Panel meetings. However, to meet our commitment to open government, we apply the same access rights to agendas, minutes and reports to Panel meetings that apply to Committees. Some of the information considered at Panel meetings is therefore treated as confidential or exempt and such information is not included in the publication scheme. Meetings are structured so that any confidential or exempt reports are considered in the second part of the meeting. For further information about Panel meetings, refer to the class How we make decisions.

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4.7.4 LFCDA (& committee) agendas, minutes, reports and decisions
 
Description:
Agendas, reports and minutes for meetings of the London Fire and Civil Defence Authority (LFCDA) and its committees and sub-committees, from its inception until June 2000 when it was replaced by LFEPA. The minutes exclude any confidential or exempt information – please see the note below. Please also see the note below about confidential and exempt reports. Background papers are also available (by inspection only) for four years after the meeting concerned: follow the procedure described in Summary of rights to attend meetings.

Availability:
Inspection only (see contact points)

Cost:
Free

Notes:
Some of the information considered at these meetings is confidential or exempt under the provisions of the Local Government (Access to Information) Act 1985. Such information is not included in the publication scheme. Meetings were structured so that any confidential or exempt reports were considered in the second part of the meeting. For further information on the right to attend Authority meetings (including an explanation about confidential and exempt information) please refer to the class heading Summary of rights to attend meetings. For a copy of the Local Government (Access to Information) Act 1985 please refer to Her Majesty’s Stationery Office http://www.hmso.gov.uk/
 
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4.7.5 Attending meetings
 
Description:
Lists of Authority, Committee and Panel (see notes below) meeting dates.  Details about where LFEPA meeitngs, held and how to get there and the facilities and access for disabled people.

Availability:
Website - www.london-fire.gov.uk/meetings

Cost:
Free

Notes:
Panels are non-executive (no power to make executive decisions) and the Local Government (Access to Information) Act does not apply to them, their meetings are not normally open to the public. Any executive decisions arising from a Panel’s deliberations will be made at the Authority meeting, which is open to the public.
 
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4.7.6 Standing orders
 
Description:
Copies of LFEPA standing orders. These include LFEPA’s arrangements for meetings, delegation of decision making powers and financial provisions.

Availability:
Website - www.london-fire.gov.uk/supportingmaterial

Cost:
Free

Notes:
 
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4.7.7 Summary of rights to attend meetings
 
Description:
Summary of rights to attend meetings of the LFEPA, its committees and sub-committees and of access to documents pursuant to section 100G(3) of the Local Government Act 1972 (as amended)

Availability:
Website - www.london-fire.gov.uk/decisionmaking 
 
Cost:
Free

Notes:
 
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4.7.8 Reporting timetable – guidance for staff
 
Description:
An LFEPA management note which sets out key deadlines and the process for officers to submit reports to Authority, Committee or Panel meetings.

Availability:
Email/post

Cost:
Free

Notes:
LFEPA’s management notes are a series of instructions for staff to follow regarding management matters. Information in the note is updated annually when the new programme of meetings is agreed.

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