London Fire Brigade

Procurement

The Brigade spends in excess of £90 million each year on a wide range of goods, services and works and is responsible for ensuring this expenditure achieves the best value for money.

Our procurement processes are designed to ensure contracts are awarded to suppliers that are financially, commercially and technically capable of delivering requirements to maximise value for money.

The Brigade aims to provide tender opportunities that are offered fairly, are transparent, accessible and encourage participation by all of London's diverse communities.

To obtain the best value, all of our procurement activity is subject to reasonable competition conducted by the Brigade or as part of a joint procurement exercise with the other bodies such as the GLA group and emergency services.

We also utilise framework agreements and contracts awarded by other bodies on behalf of public sector authorities e.g. Crown Commercial Service, Kent County Council, the Fire Consortium and others.

Depending on the contract value, the Brigade adheres to a framework of legislation and processes, which includes:

Tendering Opportunities

The Brigade advertises and manages all tender opportunities on the BlueLight E-tendering portal and, where applicable, low value contracts are advertised on Contracts finder .

All new procurement opportunities that require publication of a notice in the Official Journal of the European Union are also published in Tenders Electronic Daily (TED) through the Bluelight portal.

The Brigade does not respond to unsolicited emails or telephone calls and therefore encourages all companies wishing to work with the Brigade to register with the BlueLight E-tendering Portal. Registration is free of charge and quick and easy.

Procurement Thresholds

Fair and appropriate levels of competition regardless of the contract value is the Brigade's default approach to award of contracts.

Our Standing Orders and Code of Practice on Tenders and Contracts specify the minimum levels of competition must be followed for different contract values.

Subject to compliance with the EU Procurement Regime, all exceptions to competition are subject to scrutiny and approval by the appropriate governance level.

Terms and Conditions

The Brigade has updated its standard Purchase Order (PO) Terms and Conditions. The updated standard PO Terms and Conditions will become effective from 1 January 2017.

The Brigade is currently reviewing its model Terms and Conditions for goods and services.

The Terms and Conditions applicable to a contract will vary depending on the requirement and the procurement approach e.g. for contract awarded under a framework, the framework call off Terms and Conditions will apply.

All Terms and Conditions will be issued during the tender process for Suppliers to be made aware.

Transparency

In line with the Local Government Transparency Code, the Brigade publishes details of tenders and contracts for any contracts of a value of £5,000 or more.

To access data of the Brigade's tenders or contracts with a value of £10,000 or more, and details of the purchase orders with a value of £5,000 or more, refer to the data published on a quarterly on the London DataStore.

 To request copies of the tender/contract documents, email infoaccess@london-fire.gov.uk.

Working with businesses

For detailed information on tendering please refer to Selling to London Fire Brigade and Tips for Responding to Contract Opportunities. Please note these documents are under review.

For help on the procurement process and public sector procurement requirements, the free e-learning course Winning the Contract can be accessed from Learn Direct.

Responsible procurement

Responsible procurement is the purchase of goods, works and services in an environmentally and socially responsible way that delivers value for money and benefits the local community.

Our approach to responsible procurement corresponds to how we deliver social value through procurement.

Further information about how sustainability is delivered in the procurement of goods and services is available on the Responsible Procurement page.

Contacts